Chapter
5: Risk Management: Minimize the Threats to Your Project
Plan for Ongoing Risk Control. It is smart to plan for risk during
the project because new risks usually appear. So, planning for ongoing risk
management is part of risk control. (1) Identify the Risks:
a)
asking the stakeholders;
b)
making a list of possible
risks;
c)
learning from past, similar
projects; and
d)
focusing on the risks in the
schedule and budget.
(2) Analyze and Prioritize the Risks:
a)
by defining the risk by
including the seriousness of the negative impact;
b)
by assigning the probability
to the risk; and
c)
by ranking the risks
according to probability and impact.
(3) Develop Response Plans.
This is the difficult one because there are many ways to reduce risks and so as
ways to deal with potential risks. The five categories are: accept the risk, avoid the risk, contingency
plans, transfer the risk and mitigate the risk. Identify Which Risks You can Control. The project team should determine
a response to a possible problem to identify the risks within their control/not
their control. For example: federal laws
and regulations that affect the project are beyond the project teams’ control. Consider Risk Strategies. There are
times that when a risk problem is solved a new risk happens. For example,
contracting a specialized work is reducing risk because the work is being
transferred to others. However, the control over the project is reduced and the
communication problem is high. So develop a strategy to weigh the advantages
and disadvantages for each risk. (4) Establish
Contingency and Reserve. On a regular basis things can go wrong that
unpredictable malady happens. There should be funds available to pay for
emergencies, these are called contingency funds or reserve funds. It is the project
manager and the sponsor’s responsibility to establish these funds. There are
four steps to come up with contingency budget: (1) Identify all the risks to
monitor the risk and prepare a contingency plan; (2) For each risk, estimate
the additional cost of the contingency plan; (3) Sum the expected value of
contingency for each risk; and (4) All parties should have the same goal in mine—to
prepare for the known risks. For identified risks, know the unknowns. Management
should reserve an account for the unknown unknowns. There are events that we
don’t see coming. If prepared, the unknown unknowns will be avoided. (5) Continuous Risk Management. Once the project begins, new
information appears—some favorable and some unfavorable.